After developing an excellent oral presentation that you are about to pitch to your boss, you may want to consider creating a PowerPoint to assist you in your presentation. It is important to make the PowerPoint visually appealing, easy to understand, and properly organized. Here are some important tips to keep in mind when creating your powerful PowerPoint presentation.
1. Use bullets and numbering—Your slides should contain brief ideas listed by bullets or numbering rather than writing out a full paragraph. During your presentation, the audience will not have enough time to read an entire slide filled with words.
2. Use charts, graphs, diagrams, and pictures—The best way for your audience to envision your idea is to actually see it! Instead of listing off statistics, put the information into a chart or graph. Instead of describing the way something will look, show a picture of it. This helps keep the attention of the audience and cuts down on the reading they have to do.
3. Visual appeal—Make sure that your PowerPoint follows the same format throughout the entire presentation. Keeping it simple and easy to understand, as well as using contrasting colors that are easily visible will be the key to creating an appealing presentation. If you need help determining which colors work best together, Microsoft offers plenty of useful tips.
4. Keep slide transitions and animations simple—Using slide transitions such as checkerboard or honeycomb are distracting. And, the same goes for text animations. The last thing an audience member wants is to sit there and watch every letter of the text float onto the page. With this in mind, keep transitions and animations simple and consistent throughout the entire presentation.
5. Proofread—Double-checking spelling and grammar is a must. If your presentation lacks proper grammar and mechanics, the audience will begin to question your credibility.
6. Practice makes perfect—The best way to prepare to deliver your presentation and PowerPoint as a whole is to practice. This will help weed out any quirks and ill sounding sentences.
7. Minimal audio and video—Sound and video clips can be an excellent addition to a presentation if used to amplify or aid in the topic being discussed. Adding in unnecessary sound or video just to fill time is not a wise decision. Some audiences will lose interest quickly when a video clip is shown rather than the presenter showing that he himself is knowledgeable on the topic.
8. Test run—If you do chose to use sound in your presentation, do a test run on the computer that you will be presenting from. Technological glitches could potentially be a huge setback to your presentation.
9. Reference examples—Don’t be afraid to get some ideas from samples online. Many business professionals have posted PowerPoints that they have used in real life settings such as meetings or conferences. Also, Microsoft has developed templates that can be downloaded from their website. You can choose from a variety of templates including preset business presentations where all you have to do is fill in the information.
Jordin Vorisek is a undergraduate at the University of South Florida studying Accountancy. She is currently enrolled in Professional Writing (ENC 3250).